Scheduling Meetings in Outlook 2003 |
Through Outlook, you can send meeting requests to other users in your organization. Once a meeting request is accepted by a recipient, it will be added to that user’s calendar.
1) In Outlook, click on New and select Meeting Request.
2) In the new meeting request, click on the Add button to add user’s who you would like to invite to the meeting.
3) In the Select Attendees and Resources window, select the user(s) that you would like to attend the meeting and click on Required or Optional to add them to the invitation. Click OK.
4) You will now be back at the Meeting creation window. You can now fill in a subject, location, and the date and time for the meeting. You can also use the body field to put in an outline of the agenda or any other detailed information. 
5) If you want to make the appointment recurring (for example, a meeting that takes place every week), you can click on the Recurrence button and make the necessary changes. 
6) Since you are the creator of the meeting request, the meeting will automatically be added to your Calendar. The other invitees will not see the meeting in their Calendar until they have accepted the meeting request.
7) In our example, we will look at Jane Doe’s email and open the meeting request message. Jane would have to select Accept in order to have the meeting added to her Calendar.
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